Documentation Involved In Ocean Freight Shipping

Shipping is a vibrant industry that involves various stakeholders to come together for a process which involves critical documentation whether its export or import.

 

Shipping Line, Exporter, Importer, CHA’s, Freight Forwarder, all of them have to prepare or arrange one or more documents in order to ensure that the shipment reaches its destination safely.

 

Let’s have a look at the documentation required by the stakeholders, to carry the work at ease:

 

Exporter – prepares or arranges;

• Commercial Invoice

• Packing List

• Certificate of Origin

• Shipping Instructions for the Bill of Lading

 

 

Importer – prepares or arranges

• Permits or licenses required for the import of the product into the destination country

• Marine insurance depending on the Incoterms agreed upon for the shipment

• Duly endorsed the original bill of lading or Telex Release message to be handed over to the shipping line for the release of cargo

• Delivery instructions to the shipping line for the release of the cargo

• Clearance from health, phytosanitary and other such authorities depending on the cargo

 

 

Freight Forwarder – prepares and arranges

• Delivery Notes

• Forwarder's Cargo Receipt

• Shipping Instructions for the Bill of Lading

• House Bill of Lading

• Marine Insurance

• Cargo inspection certificates

• Hazardous packing declarations

 

 

Clearing Agents – prepares or arranges

• Customs clearance documents

• Port Documentation

• Duty and VAT exemption documents

 

 

Shipping Lines or their agents – prepares or arranges

• Booking confirmation

• Container release

• Bills of Lading

• Manifest

• Manifest Corrector

• Telex Release

• Freight Invoices

• Container storage plans

• Load & Discharge list

• Dangerous goods manifest

• Out of gauge manifests

• Arrival Notification

• Delivery Orders

• Discharge lists

 

 

Haulage companies – prepares or arranges

• TREM cards where hazardous cargo movements are involved

• Road Permits for overweight or special cargoes

• Over border permits

• Port entry documents

• Border clearance documents

 

 

 

Intermodal operators – prepares or arranges

• Documentation for Inland Haulage,

• Rail Movement,

• Road Permits

• Over Border Permits

• Border Clearance documents

 

 

Surveyors – prepares or arranges

• Cargo Inspection

• Survey reports (draft survey, quantity survey, damage survey, etc.)

 

 

Banks – prepares or arranges

• Letter of Credits

• Bill of Exchanges

• Surety

• Guarantees

 

 

Insurance Brokers – prepares or arranges

• Marine insurance

• Cargo insurance and other general insurance policies

 

 

The above documentation are, by all means, involved in an ocean freight shipment.

 

 

 

Source: https://www.logicalmaritimegh.com/blog/documentation-involved-in-a-sea-freight-shipment/